Sept 6 

Public Works Admin has moved to the building and employees are waiting for office furniture to be installed.  Admin and Maintenance are fully operational at the new facility.  Recycled materials final tally was 86% by weight.  

August 2

Crews have completed interior finishes and the majority of site work.  Today commodity bays go back in for PW necessities such as mulch and gravel.

The Solar Array is already providing power to the facility.

Photos below show some of the interior work completed to date:

 Conference Room

Breakroom

Office

 June 22

Crews are finishing up the interior finishes with restroom floors, tiles, fixtures being completed this month.  Audio/Video installation is underway in the conference rooms.  The east canopy is scheduled for completion in the next week and the remaining  parking structure will be started later this week with scheduled completion in the next two weeks. Surface paving is scheduled in four weeks.

May 25

Parking lot grading and asphalt pavement is going in this week.  Parking canopies are installed on the east and west sides. Sidewalk and grading in and around the facility remain to be completed.

Rain was forecasted for two weeks which kept everyone working indoors on light fixtures, countertops, and paint.  Epoxy floors in the restroom are delayed due to recent construction material shortages but should be in next week.

April 1

Crews are working in multiple locations as we near the August move in date.  The metal envelope is almost complete with the wash bay and detail trim work left on their list.  

In the next two weeks, their will be a new parking canopy on the west side of the parking lot.  The old east canopy was demolished earlier in the project and the new canopy site is being graded this week.

On the interior of the building, painting has started and interior finishes (such as tile in the restrooms) is being installed.

Solar panels have been completely installed on roof. 

Feb 4

Construction crews continue to install the panels on the exterior of the building. Anticipated completion is mid-month.

Interior work is starting with the focus being on the Administrative Offices.  Concrete floors will be exposed in the lobby, hallways and crew spaces.  These floors have been finished prior to wall interior wall construction.

The west parking structure starts this month.

Dec 1

-Somerset will reopen this week Wednesday after street repairs are completed-

Water main work is complete and crews will wrap up the work in Somerset Drive this week.
The steel bones of the building are almost complete and the metal envelope will start later this week, weather permitting.

Oct 28

Steel columns are being erected for the building and the metal building "envelope" will be placed to enclose the structure.  This process will take approximately 2 months.

Oct 22

The contractor has completed most of the underground work and moved to the "slab on grade" for the building.  The slab was placed the week of Oct 21.  Steel will be erected for the building starting at the end of the month.  The total time to erect the building and shop will be 2months.  The goal is to be under roof so that construction activities can continue during the winter.

Sept 30

The contractor has progressed to the point where the building slab will be poured in the next week (weather permitting).  Steel has arrived on site and erection of the structure will occur in approximately 2 weeks.
Most of the work to date has been underground or at ground level with the installation of the underground chambers for the detention basin being the major component of work the past few weeks .

Aug 27 

Building pad is complete.  Footings are being laid out this week and excavation is scheduled for next week. Underground utilities beginning work the following week.

June 

PW Building A and B were demolished in late May and early June of 2020.

What is LEED?
LEED (Leadership in Energy and Environmental Design) is the most widely used green building rating system in the world. Available for virtually all building types, LEED provides a framework for healthy, highly efficient, and cost-saving green buildings. LEED certification is a globally recognized symbol of sustainability achievement and leadership.

There are several levels of LEED certification with the highest being Platinum.
The City Council directed staff to achieve Platinum certification within reasonable costs and implementation strategies.

As the team implements and installs these items they can be viewed in the updates below.

LEED Updates:

LEED Certification of Platinum achieved on July 20, 2022. Please visit the PW Facility LEED website for more information.

Sept 6 - Recycled Materials final tally was 86%!

Aug 2 - The project is at 88% recycled materials! We have installed the solar array and it is now providing power to the building. We also have a rain harvesting system which collects all of the roof stormwater and uses it to flush the toilets. 

Apr 1 - The project remains at 90% recycled materials. This includes all of the haul off from the demo of the site and the contractor's diligence in recycling their waste as well.  Haul off from demo includes concrete, asphalt and metal from the old building.  The contractor maintains recycling streams on site and tracks their recycling efforts for our LEED certification process.  

Solar power is one of the "hard" constructible elements of the PVPW Facility described below.  The solar panels are in now in place.

Feb 4 - The project is now at 90% recycled materials.

DESIGN PHASE REVIEW LEED SCORE: 59 POINTS 
Now that the design phase is complete, we submitted our first round of LEED credits for review by the USGBC (United States Green Building Council). Points are awarded for incorporating “hard” constructible elements in the design such as bicycle facilities, reducing outdoor water usage by not installing irrigation, and reducing indoor water use by harvesting rainwater.  Points are also awarded for incorporating “soft” elements or processes into the design.  These processes can then lead to better constructible designs and include life cycle analysis, enhanced indoor air quality strategies, thermal comfort, interior lighting, and optimizing energy performance of the heating and cooling systems.  These are just a few of the examples of both types of points awarded at this milestone. 

The Design Team for the Prairie Village Public Works Facility is pleased to report that we received all of the points we pursued during our Design Phase Review, and are currently sitting at 59 points. To achieve a LEED Gold certification, 60 points are required. This puts the facility in a good spot to meet our expectations of Platinum Certification, as most of the remaining points are in progress, and will be submitted during the Construction Phase Review with additional documentation from the contractor once construction is complete.  

Oct 22 - The project remains at 92% recycled materials.   The team has started to determine furniture and storage needs for the employees.  This is another area where staff will balance environmental and financial costs.

Sept 2 - currently the project is at 92% recycled materials for items removed from site which includes demolition of the old buildings.  Next week as we begin to pour concrete, even the concrete washout will be contained, removed and recycled.

The new facility for Public Works will remain on the existing site. The new building will merge the vehicle shop, the maintenance crews and the administrative functions into one area. 

The project is scheduled to be completed late next summer.

The City is currently tracking to construct a LEED Platinum Public Works Facility.

Construction includes a re-design of the parking lot that impacts existing trees in the Public Works yard.  These trees will be replaced with new perimeter landscaping (Full size image here).

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Plans were developed with Clark Enersen Partners on board as the Architect and McCownGordon was brought on during the design process with a Construction Manager at Risk contract. 

On July 6, 2020 the Governing Body approved the final GMP (Guaranteed Maximum Price) of the building and site construction.  This included previously approved amendments.

Previously approved amendments are as follows:
Amendment 1 Demolition of Buildings:                           $95,607
Amendment 2 Pre-Engineered Metal Building:            $1,002,079
Amendment 3 Sanitary Sewer Construction:                   $221,341

These amendments are rolled into the final amendment and are considered components of the final GMP of $8,486,253.

During the bidding process the prime contractor identified 35 separate scopes of work, 242 subcontracts were identified, 800 invitations were sent out, 500 bid packages were received averaging 4 bids per trade.

The following memo was discussed at the September 16, 2019 Council Meeting:

Following the building condition assessment that Clark Enersen Partners developed for the Public Works Facility, City Council directed staff to develop conceptual layouts and cost estimates for the remodeling and/or reconstruction of the public works buildings.  The Council Memo from the March 4, 2019 council meeting is attached.

The conceptual design process led to the 4 different plans (attached) for consideration that were studied in detail.  Conceptual design plans 1-2 are directly comparable in square footage and function.  Plan 1 would include a completely remodeled Building A and a separate new garage structure that would replace Building B.  After these two plans were studied, we also considered Plan 3 as an option that would relocate the Builder Inspectors Office (5 staff members) from City Hall. Plan 4 is a scaled down version of Plan 3 with the significant difference being the removal of one garage bay.  We believe that if we are approved to continue to move forward that the final design would likely include schematics in between plan 3 and 4.  

Staff met with the Finance Committee on September 5, 2019.  Staff discussed the conceptual plans and associated costs.  It was determined at the juncture to plan for building costs, including sustainability elements, to be approximately 10 million dollars.  The Finance Committee also reviewed financing options in relation to the current Outstanding General Obligation Debt (summary attached) as presented by Columbia Capital.  It was the consensus to move the project forward to Council for consideration with the likelihood of financing the project for a 30-year term.

NEXT STEPS
If approved, Public Works will seek to hire an Owners Representative to help us navigate the building design and construction process.  We would then work with an architect and a contractor to further develop plans and isolate costs.  At the appropriate time, bonds would be sold and design and construction contracts would be executed with future approval from Council.

At the March 4, 2019 Council Meeting, the following synopsis of the Facility Assessment was submitted for discussion:

FACILITY ASSESSMENTIn late 2017, Clark Enersen assisted in providing an existing building condition analysis for the structures that make up the Public Works Facility at 3535 Somerset.  We were already aware that both buildings where staff is located, regardless of condition, have basic code and ADA issues to address in the support space (i.e. restrooms, storage, break room, need for storm shelter) in addition to routine maintenance needs. Some of these routine maintenance needs have been addressed with CIP projects or operations projects. While we have been realistic about necessary repairs, we also projected the possibility that long term replacement of the facilities may be necessary.  This was introduced to the Council in the CIP last year as part of this assessment.

The final assessment presented a maintenance plan for all types of systems (electrical, mechanical, code related, structural) and included cost avoidance.  Cost avoidance points to a piece of equipment, system or building that is no longer worth the investment of maintenance. 

Six structures were reviewed:

1. A Building (office and shop)    Fair Condition
2. B Building                                   Poor Condition
3. Fuel Island                                 Good Condition
4. Dirt Barn                                     Poor Condition
5. G Building                                   Fair Condition
6. Salt Barn                                    Good Condition

Those in Good Condition require only minor or routine maintenance.  For example, the Salt Barn in Good Condition, needs a new roof.  That project is part of the CIP and is in progress for 2019.  Those in Fair Condition require routine or major maintenance and have no major structural issues.  For example, the G Building in Fair Condition, needed siding and that project was part of the 2016 CIP.

Those listed in Poor Condition have been deemed not worthy of the major maintenance they need or any renovation. These have structural issues or have outlived their functionality.   These structures do serve an important purpose and are needed to house staff, shop space and materials.  B Building is in Poor Condition and only basic updates or repairs have been done for staffing needs such as adding a desk for a new employee or garbage disposal repairs.

ASSESSMENT VS CONCEPTUAL LAYOUT 
The assessment provided the information the staff needed to move forward with maintenance or long term replacement.  Given the information presented regarding B Building’s current condition, the long term replacement is now being moved into the CIP for 2022.  The assessment provided a cost for planning that is high level and is only for very basic information.

A conceptual layout and construction cost based on the recommendations in the Facility Assessment would provide a constructible option with an opinion of construction cost.  The layout delivers a site plan to integrate the functions of the staff buildings, construct a vehicle shop and address other infrastructure improvements mentioned in the assessment, i.e. security (lobby and parking gates), parking, and include more efficient use of the site incorporating sustainable energy solutions.